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Wednesday, 07 November 2012 10:41

3 Steps to Efficienct Time Management

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A high-quality performance, whether it is on the basketball court or in a cubicle, will only happen if a person is efficient with their time. A company is only as efficient as their worker. It takes discipline to become an effective person. Here are a few tips to start the day right and successfully approach interpersonal interactions and events.

Pat Riley is admired as one of the best coaches of all-time.  His secret is efficiency.  Riley has been quoted as saying "a particular shot or way of moving the ball can be a player's personal signature, but efficiency of performance is what wins the game for the team."

This is a statement about basketball, but it can apply to the workplace as well.  As anyone who watches basketball knows, there are many players who think the best way to win is to shoot and shoot until the ball finally goes through the net.  As everyone who watches basketball also knows, teams that rely on players like that usually don't do very well.

I will break down the three most important things to remember when trying to get more out of a workday.

 

Step 1: Time Management Begins the Day Before

A high-quality performance, whether it is on the basketball court or in a cubicle, will only happen if a person is efficient with their time.  

A company is only as efficient as their worker. It takes discipline to become an effective person. Here are a few tips to start the day right and successfully approach interpersonal interactions and events.

Go to bed at a decent hour. It is important for all mental and physical faculties to be at their peak of performance. Do yourself a favor and give yourself some well-deserved rest.

Prepare. An effective worker takes the time to plan out their day. Write down what you expect the day to look like. As you move into the spontaneous nature of the workplace it is easier to take reins on
additional tasks if you have thoughtfully organized your priorities.

Organize your space. Everything has a home. Create a “home” for work supplies. Create labels, get folders for filing cabinets, and if you use a computer make sure main programs and files are easy to access (beware computer clutter). Once items are in place, the overall mood of the environment will focus.

Understand the expectations. Every job plays a clear and distinct role in the overall company machine. If you are unclear about the mechanics of your duties then clearly outline your weakness and discuss it with your leader. Remember, it is far more impressive to approach management with an understanding of your problem (and possible resolutions) rather than advancing without a plan.

Step 2: Remember OHIO

Manage tasks with the acronym 'OHIO' (Only Handle It Once).   Instead of shuffling the task from place to place, waiting for the 'perfect time' to get it done, take tasks as they come and finish what you start.

It can also become much easier to take care of those tasks or responsibilities only once if you combine alike tasks into groups. Here is an example to put it into perspective. If you are a waiter and take a new drink order, check your other tables for drink requests before going back into the kitchen.  You then can take care of all those similar tasks at once rather than making separate trips.

With a few tweaks to lifestyle and approach you will be well on the way to more recognition and overall a more effective work day.

Step 3: Multitasking is a Good Thing Only if You Do it Right

Many people seem to believe that taking on multiple unrelated tasks is a good thing because it means that you can multitask, but this can cause burden.  A person can get multiple things done at once, but it can only be done if limits are set. Dedicate your time wisely and set boundaries for yourself; don't be afraid to put your messenger on 'busy' or your phone on 'do not disturb.'

Just because you can handle 3 tasks at once doesn't mean you should leave the door open for someone to come and drop another one at your feet.

Efficiency in the workplace is vital to the success of any company or individual.  Whether you're a CEO or an intern, you'll be able to handle responsibilities better if you pay attention to time management, combine similar tasks, and assign your time to what matters most.

 

About CleanTelligent Software
CleanTelligent is quality control software trusted to help build and preserve relationships. The company creates technology not only for automation, but for empowerment. CleanTelligent Software has dedicated over 15 years to advancing quality control for Building Service Contractors (BSCs). It helps companies target four main areas: Quality, Revenue, Productivity, and Client Retention.

To see how CleanTelligent can help BSCs Unleash the Power of Productivity, visit www.CleanTelligent.com or call (801) 375-0375.

Read 7867 times Last modified on Tuesday, 05 May 2015 15:29


Services Magazine

Michael Jenkins, President, CleanTelligent Software

Michael Jenkins is president of CleanTelligent Software, a software company trusted to help build and preserve relationships. With over 30 years of experience, Jenkins is internationally known as an educator and consultant in the software and service industry. He is a noted subject matter expert on quality, revenue, retention, and productivity. Visit www.CleanTelligent.com or (877) 272-4648.

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